We are thrilled to announce the P.S. 40 Annual Auction will be held Friday, May 1, at Slate located at 54 West 21st Street. The auction is the largest fundraising event of the year and generates nearly half of the PTA’s gross annual income. It’s a fun and exciting night for our community to come together and raise funds that go directly to enhancing our children’s educational experience at P.S. 40.
Tickets to the benefit include dinner, cocktails, dancing and a number of different fundraising opportunities, including:
• LIVE AUCTION
• SILENT AUCTION
• TEACHER RAFFLE
• CLASS PROJECTS
• ONLINE AUCTION
Soon we will launch our 3rd annual online camp auction. This online-only auction will run from February 23 through March 2 and is a great chance for parents to pick up deals on popular summer camps. More details will follow as the date approaches.
Your help is needed in order to make all of these events succeed. Here are some ways you may be able to contribute:
SOLICITATIONS: The auction is only as good as the items we procure and we need parents to solicit local businesses. Tips and hints for soliciting are included below. Click the P.S. 40 PTA logo in the left side-bar for the auction donor form.
SPONSORSHIPS & UNDERWRITING: Sponsorships support the costs associated with running our auction. Defraying the auction cost translates into more funds for our children’s education. Does your employer sponsor non-profit organizations? Do you know someone with a foundation or a family member who wants to donate money? Let us know and we can provide you with more information.
VOLUNTEER OPPORTUNITIES: We are always looking for catalog writers and editors, people who can set up and clean up on auction day, and organizers for class projects.
Click the P.S. 40 PTA logo in the left side-bar for the auction donor form.
Email any questions to firstname.lastname@example.org.
We are looking forward to a fantastic event. Thank you for your help and support!
Lori Capon & Florie Huppert
HELPFUL HINTS AND TALKING POINTS FOR 2015 SOLICITATIONS
Below are some key points to mention when soliciting local businesses for auction donations:
• P.S. 40 is a public neighborhood school serving over 650 children from pre-k to 5th grade who live in the Gramercy, Flatiron, Union Square, Stuyvesant and Peter Cooper Village neighborhoods.
• Many of the parents and children at P.S. 40 shop and dine out in the neighborhood, so the auction provides an excellent opportunity for locals to give back to locals.
• Over the years, school budgets have been cut drastically, making us more dependent on fundraising to provide many aspects of our children’s education.
• Money raised at the auction helps pay for teaching assistants, library books, musical instruments, chess instruction in all grades, computer upgrades and much more.
• The donation is 100% tax deductible and the restaurant/store name will be featured prominently in our auction catalog, on our PTA website and in the school newsletter.
• Distribute the accompanying letter and donor form to the business instructing them to complete it and send it to the auction donation address.
In addition, here are some ideas of other personal or business connections with great solicitation potential:
• I know someone who works for or has an affiliation with a Broadway show or sports organization. Could tickets to a show/game be donated; can a special backstage or stadium tour be donated? Or perhaps signed merchandise?
• My child/children take a dance/music/sports class. Would the studio donate a free class or a birthday party?
• My spouse or I travel for business. Could we donate extra airline miles?
• My friend works in the restaurant industry. Could he/she obtain a gift card for dinner, hard to get reservation, or a meet-and-greet with a chef?
• My sister makes jewelry. Could she donate a piece?
• I patronize the same restaurant/shop/nail salon, etc. all the time and they know me, so perhaps they will donate something if I ask!
For all donations, get a business card and contact information for a person to follow up with. Do they want to mail in the completed donation form or have you pick it up? Once a business verbally commits to a donation, please let us know so we don’t solicit them twice.
If you have any questions or want to discuss solicitations ideas, please contact Lori Capon or Florie Huppert at email@example.com.